Tag conference room av

Project Overview

Childress Vineyards approached us with the need for a comprehensive presentation system in their Barrel Room. The goal was to enhance the audio-visual capabilities of the space, ensuring high-quality sound and visual experiences for events, presentations, and gatherings.

Objectives

• Install a large motorized screen and high-lumen projector for superior visual display.
• Provide comprehensive audio reinforcement with strategically placed ceiling speakers.
• Ensure flexible video and audio source inputs, including wireless options.
• Integrate an intuitive control system for seamless operation of all installed equipment.

Scope of Work

Visual Components:

• 226” Diagonal Motorized Screen: Installed at the front of the room to provide a large, clear display surface for presentations and media.
• 10k Lumen Projector: Mounted on the opposite wall with a long throw lens, capable of illuminating the entire screen with high brightness and clarity.

Audio Components:

• 25 Ceiling Speakers: Distributed throughout the room to ensure even audio coverage and reinforcement, providing clear sound for all attendees.
• Audio Sources: Integrated with video sources to ensure synchronized playback. Included 4 wireless microphones (2 handheld and 2 combo units for handheld or lavalier use) for voice lift during presentations.

Video Sources:

• HDMI Decora Plate Transmitter: Installed on the side wall (exact location TBD) for convenient wired video input.
• HDMI Input at Equipment Rack: Additional wired video input option for versatility.
• Wireless Presentation Appliance: Enables wireless HDMI transmission from laptops or other devices from anywhere in the room, enhancing flexibility for presenters.

Control System:

• 10” Touch Panel and Control System: Centralized control interface for easy signal routing and control functions, ensuring user-friendly operation of all installed equipment.

Implementation

1. Initial Consultation: Met with the Childress Vineyards team to understand their needs and the specific requirements of the Barrel Room.
2. Site Survey: Conducted a detailed survey of the Barrel Room to plan the optimal placement of visual and audio components.
3. Installation:
   • Mounted the 226” motorized screen at the front of the room.
   • Installed the 10k lumen projector with a long throw lens on the opposite wall.
   • Positioned 25 ceiling speakers throughout the room for even audio coverage.
   • Installed HDMI decora plate transmitter and HDMI input at the equipment rack.
   • Set up the wireless presentation appliance for flexible video input.
   • Integrated the 10” touch panel and control system for intuitive operation.
4. Testing and Calibration: Performed thorough testing and calibration of all components to ensure optimal performance.
5. Training: Provided training to Childress Vineyards staff on the use of the new presentation system, including the touch panel and control system.

Results

The installation of the new presentation system in the Barrel Room at Childress Vineyards was completed successfully, meeting all client objectives. The system provides high-quality visual displays, clear and even audio reinforcement, flexible video and audio input options, and an easy-to-use control interface. The client reported increased satisfaction with the room’s functionality and the enhanced experience for event attendees.

Conclusion

The Childress Vineyards Barrel Room presentation system project showcases our expertise in delivering high-quality audio-visual solutions tailored to client needs. This successful installation has not only improved the functionality of the space but also enhanced the overall event experience for attendees.

Overview

The Factory at Congdon Yards, renowned for their innovative approach to business and community collaboration, have undertaken a significant upgrade to their audio and video infrastructure. This case study details the comprehensive AV solutions installed in various spaces within these facilities, including small meeting rooms, large conference rooms, an auditorium, and digital signage systems.

Small Meeting Rooms

The small meeting rooms were equipped with advanced AV systems to facilitate seamless presentations and conferencing. Each room features a 75” LG display and a Biamp video bar, which includes an integrated camera, microphones, and speakers. Users have multiple options for connecting their devices: a 25-foot HDMI user cable for wired presentations from a laptop, an HDMI connection to a house PC located in the credenza beneath the display, and a Barco ClickShare connection for wireless video presentations.

For conferencing needs, platforms such as Zoom, Teams, and GoToMeeting can be accessed via the house PC, utilizing the video bar’s integrated components. Additionally, the rooms support BYOD (bring your own device) conferencing, with an active USB connection allowing users to link the video bar to their laptops. Control of the system is straightforward, managed through the display remote.

Large Conference Rooms

The large conference rooms received an upgraded system modeled after the Millis Family Boardroom in the Factory building. Central to this system is an 86” display, complemented by two ceiling beam tracking microphones and six pendant speakers to ensure clear audio capture and distribution. A motorized pan/tilt/zoom camera provides high-quality video for conferencing.

A custom touch panel control system and a dedicated conferencing computer enhance the user experience, offering easy management of all AV components. Notably, these rooms include wireless presentation capabilities and improved BYOD conferencing from customer laptops, making them highly versatile for various meeting and presentation needs.

Auditorium System

The auditorium on the third floor was outfitted with a state-of-the-art presentation and conferencing system. This includes two 133” diagonal motorized projection screens, each illuminated by a 6500-lumen laser projector. A motorized pan/tilt/zoom camera is installed to track the presenter, ensuring high-quality video for all attendees.

The system is anchored by a conferencing PC housed in a 30” wide podium, which also features a presentation switcher with inputs from both the conferencing PC and a customer laptop. Users can engage in BYOD conferencing via a USB connection at the podium. The audio setup includes ceiling-hung pendant speakers and multiple wireless microphones (three handheld for presentations and one lavalier for conferencing applications). A touch panel at the podium provides comprehensive control over screens, projectors, camera, audio levels, and video switching.

Digital Signage System

The digital signage system consists of four 75” displays, each equipped with a BrightSign media player mounted behind it. These media players are connected to the owner-furnished network, allowing for centralized content management from a PC or laptop designated as the content manager computer on the 4th floor. The BrightAuthor software provides an intuitive platform for creating and scheduling content, ensuring the digital signage is both dynamic and easy to update.

Conclusion

The Factory at Congdon Yards now feature a robust and versatile AV infrastructure tailored to meet the needs of modern business environments. From the small meeting rooms equipped with flexible presentation and conferencing options to the large conference rooms with advanced audio and video capabilities, and the state-of-the-art auditorium system, every space is designed to enhance functionality and user experience. The digital signage system further augments these capabilities, providing clear and engaging visual communication. This comprehensive AV solution underscores The Factory at Congdon Yards’ commitment to innovation and excellence in business collaboration.

Project Overview

Ralph Lauren, a global leader in fashion, sought to upgrade their conference room technology to enhance communication and collaboration. The project involved repurposing existing displays, integrating new display technology, and implementing advanced audio-visual solutions to create state-of-the-art conferencing spaces.

Objectives

1. Upgrade Display Systems:
   • Repurpose existing Sharp PNLE901 90” displays.
   • Introduce new Newline NT86 86” displays.
2. Improve Audio-Visual Integration:
   • Incorporate Zoom video conferencing capabilities.
   • Install high-quality PTZ cameras for optimal video capture.
   • Implement advanced microphone and speaker systems to ensure clear audio.
3. Simplify Control Systems:
   • Utilize DTEN MATE for system control.
   • Ensure seamless user experience with easy power on/off functionality and system control.

Solutions Implemented

1. Display Upgrades:
   • Room A: Repurposed two existing Sharp PNLE901 90” displays, mounted using Chief PNRUB articulating swing arm mounts for flexibility and optimal viewing angles.
   • Room D: Added a third Sharp 90” display from Room A, alongside the existing 90” display, mounted with Chief PNRUB articulating mounts.
   • Room 66 Purple: Installed two Newline NT86 86” displays with Chief PNRUB mounts, removing an existing whiteboard and ensuring wall finishing as needed.
2. Zoom Video Conferencing Integration:
   • ZOOM Computer: Ralph Lauren provided a small form factor PC equipped with the required Zoom software, mounted behind one of the displays or in a small rack.
   • ZOOM Controller: Implemented a DTEN MATE with DOCK for system control, ensuring it can power the displays on/off or using remotes if necessary.
   • Camera: Chose the AVER TR333V2 30X 4K PTZ camera for its reliability and auto-tracking features, wall-mounted between displays to output USB directly to the Zoom PC.
3. Audio Solutions:
   • Microphone System: Installed Biamp TesiraForte DSP combined with Biamp Parle low profile “beam tracking” ceiling microphones. Three microphones were placed in Rooms A and D, and four in Room 66 to accommodate its extra depth.
   • Speaker System: For Rooms A and D, existing ceiling-based speakers and amplifiers were retained. In Room 66, new point source speakers and a separate amplifier were added to enhance audio clarity during video calls.
4. Rack System:
   • Recommended a small 12RU rack (Exact Furniture RE112) for Rooms A, D, and 66 to house the audio DSP system, Zoom PC, and amplifier. This setup simplified USB-based cabling requirements and provided an aesthetically pleasing solution.

Results

The upgraded AV systems provided Ralph Lauren with enhanced video conferencing capabilities, ensuring clear audio and video for all participants. The use of advanced technologies like the DTEN MATE controller and AVER PTZ cameras facilitated a seamless and professional conferencing experience. The project successfully met Ralph Lauren’s objectives, transforming their conference rooms into modern, efficient communication hubs.

For more information on how CIAv can upgrade your AV systems, please get in touch.

1. Secure Connectivity with Wireless and Ethernet Backup

In today’s business world, wireless internet connectivity is a must-have. However, sometimes Wi-Fi signals can be unreliable or unable to handle large amounts of video data. To ensure seamless connectivity and avoid disruptions, it’s essential to have a backup plan in place. A conference room AV solution that combines both Wi-Fi and Ethernet capabilities offers a secure, hardwired connection when needed.

2. High-Quality Audio for Clear Communication

Poor audio quality can cause confusion and mistakes during conference calls. To ensure clear communication, avoid relying on laptops for your video conferencing system. Laptops often have low-quality microphones that can result in muffled, crackling, or distorted speech. Instead, opt for a system with a tested, high-quality microphone and speaker system, especially for meetings with multiple participants.

3. Immersive Video Experience with Full-View Capabilities

For remote employees participating in a meeting, it’s essential to provide an immersive video experience. A 360-degree conference camera allows a full view of the meeting room and even smart cameras that highlight the person speaking. This creates a more organic discussion and eliminates the barriers typically felt in teleconferencing.

4. Portability for Convenience

Having a system that is easy to move from one location to another can be a great advantage. Instead of purchasing technology for every conference room, consider a solution that can be moved as needed. This allows for flexibility, including the ability to take the system to other businesses, board meetings, or any other location for a meeting without the hassle of lugging around multiple components.

5. Seamless Integration with Existing Software

Many offices already have standard software for video conferencing, such as Zoom, GoToMeeting, Skype, or Google Hangouts. A solution that seamlessly integrates into your current workflow, such as automatically coordinating with employees’ calendar apps, can minimize the need for additional training and increase efficiency.

6. Regular Updates for Optimal Performance

As software for video conferencing is frequently updated and patched, it’s essential to have a solution that is cloud-connected and fully supported by its developer. This ensures that your system is always up-to-date and any bugs are promptly fixed for optimal performance.