Category Corporate AV

Client Overview and Project Requirements

In the spring of 2024, Forsyth County Central Library approached CIAVL with a critical need: to replace their failing main lobby video wall. The original video wall, installed during the library’s major remodel in 2017, consisted of twelve 55-inch displays arranged in six rows of two. Over time, these components began to fail, but budget constraints made a full system replacement unfeasible.

The existing video wall, with its “negative” space between rows, required specific video content development that no longer met the library’s needs. Additionally, the content displayed via Rise Vision Cloud was too small to be effectively viewed on the 55-inch displays. The library needed a solution that would not only fit within their budget but also enhance the visibility and impact of their digital signage.

Research and Solution Development

During the solution design review, CIAVL recommended a more cost-effective approach: replacing the 55-inch displays with larger 86-inch displays. This would significantly increase the visibility of content and cover the majority of the small level recesses created by the previous display arrangement. The solution also leveraged the library’s existing cloud digital signage licenses, further adhering to the budgetary constraints.

The Solution

Displays: After evaluating multiple 86-inch display options, CIAVL selected the Sharp 4B-8 4P-B86EJ2U model series. This model was chosen for its cost-effectiveness, reliable warranty, and Ethernet control capabilities.

Mounts: The existing recesses were initially designed for the 55-inch displays, which had a depth of about 4 inches. CIAVL identified the Chief RLXT3 retractable mounts as the ideal solution to extend the 86-inch displays just enough to fit the space perfectly.

Content Distribution: The library’s existing computer was repurposed to distribute content to the new displays via AVPROEDGE HDMI HDBT TX/RX, ensuring seamless integration with the new setup.

Control: The library requested a simple power on/off control for the displays. CIAVL implemented an Extron IPCP PRO 250xi control processor along with an Extron NBP 105D button panel to meet this requirement.

Installation and Challenges

The installation posed significant challenges due to the location in the main central lobby. The video wall spanned over 25 feet from floor to ceiling across six levels, requiring careful coordination and planning. Additionally, the original video wall displays did not use standard power outlets but instead relied on a specialized network CAT cable for power. This necessitated the addition of power outlets at each level to accommodate the new displays and receivers.

CIAVL worked closely with their trusted electrical contractor to manage these complexities. The contractor successfully added power outlets and distributed power up the height of the main wall. The installation process was meticulously planned over five days:

• Day 1: CIAVL removed the existing displays, installed mounts, and ran new cabling.
• Days 2 & 3: The electrical contractor installed new power outlets.
• Days 4 & 5: CIAVL installed the six new Sharp 86-inch displays and connected them to the content sources.

Special care was taken to protect the lobby floor by placing plywood sheets during the installation process, ensuring no damage was done by the electric scissors lift.

Outcome

The project was completed as planned, with the new displays providing a significant upgrade in both size and visibility for the library’s digital signage. The Forsyth County Central Library now has a modern, functional video wall that enhances the experience for all visitors, while staying within budget. The collaboration between CIAVL and the electrical contractor ensured that the installation was completed smoothly and efficiently, despite the challenges posed by the existing infrastructure.

Project Overview

Toyota Racing Development approached us with a need for a comprehensive AV/Technology package for their 2nd-floor gym area. The goal was to enhance their facilities with a modern, high-quality audio and video system that could handle various multimedia needs, including wireless presentations and digital video distribution.

Objectives

• Install a virtual matrix video system using SVSI digital video encoders and decoders.
• Implement wireless presentation capabilities.
• Provide high-quality audio throughout the gym area.
• Ensure easy control and integration with existing IT infrastructure.

Solution Provided

The solution was meticulously designed to meet the client’s needs and included the following components:

1. Video System:
   • 5 AMX NMX-ENC-N1122A SVSI Digital Video Encoders installed in the 2nd-floor MDF.
   • 15 AMX NMX-DEC-N1222A SVSI Digital Video Decoders installed at each of the owner-furnished displays, creating a virtual matrix video system.
   • 2 Kramer VIA-CONNECT2 Wireless Presentation Appliances for video casting from two owner-furnished iPads.
2. Audio System:
   • 4 JBL Control 30 Surface Mount 3-Way Speakers driven by a Crown 2-channel 1250W power amplifier.
   • Biamp Tesira AI Digital Audio Server for audio management.
   • Bluetooth Wall Plate Interface for a “bring your own device” input into the system.
3. Control System:
   • AMX NX-1200 Central Controller with touch panels loaded onto the aforementioned iPads using Touch Panel Cloud licenses.
4. Integration:
   • The video portion of the system utilized the building’s IT cabling infrastructure to connect the encoders and decoders back to the owner-furnished switch.

Equipment List

Implementation Process

1. Initial Consultation and Planning:
   • Conducted a thorough site survey and needs assessment.
   • Developed a detailed proposal outlining the equipment and labor required.
2. Installation:
   • Installed the SVSI digital video encoders and decoders.
   • Set up the Kramer VIA-CONNECT2 wireless presentation appliances.
   • Mounted the JBL Control 30 speakers and connected them to the Crown power amplifier and Biamp Tesira DSP.
   • Installed the Bluetooth wall plate interface.
   • Configured the AMX NX-1200 central controller and loaded the touch panel interfaces onto the iPads.
3. Testing and Training:
   • Conducted comprehensive testing to ensure all components were functioning correctly.
   • Provided training to the client’s staff on how to use the new system.

Results

The installation was completed on time and within budget, providing Toyota Racing Development with a robust and flexible AV system. The client reported significant improvements in the quality of their multimedia presentations and overall user experience. The wireless presentation capability and Bluetooth interface allowed for greater flexibility and ease of use, enhancing the gym’s functionality for various events and activities.

This project demonstrates our capability to deliver tailored AV solutions that integrate seamlessly with existing infrastructure, providing high performance and user-friendly control systems. If you have a similar project in mind or require any additional information, please do not hesitate to contact us.

Project Overview

Childress Vineyards approached us with the need for a comprehensive presentation system in their Barrel Room. The goal was to enhance the audio-visual capabilities of the space, ensuring high-quality sound and visual experiences for events, presentations, and gatherings.

Objectives

• Install a large motorized screen and high-lumen projector for superior visual display.
• Provide comprehensive audio reinforcement with strategically placed ceiling speakers.
• Ensure flexible video and audio source inputs, including wireless options.
• Integrate an intuitive control system for seamless operation of all installed equipment.

Scope of Work

Visual Components:

• 226” Diagonal Motorized Screen: Installed at the front of the room to provide a large, clear display surface for presentations and media.
• 10k Lumen Projector: Mounted on the opposite wall with a long throw lens, capable of illuminating the entire screen with high brightness and clarity.

Audio Components:

• 25 Ceiling Speakers: Distributed throughout the room to ensure even audio coverage and reinforcement, providing clear sound for all attendees.
• Audio Sources: Integrated with video sources to ensure synchronized playback. Included 4 wireless microphones (2 handheld and 2 combo units for handheld or lavalier use) for voice lift during presentations.

Video Sources:

• HDMI Decora Plate Transmitter: Installed on the side wall (exact location TBD) for convenient wired video input.
• HDMI Input at Equipment Rack: Additional wired video input option for versatility.
• Wireless Presentation Appliance: Enables wireless HDMI transmission from laptops or other devices from anywhere in the room, enhancing flexibility for presenters.

Control System:

• 10” Touch Panel and Control System: Centralized control interface for easy signal routing and control functions, ensuring user-friendly operation of all installed equipment.

Implementation

1. Initial Consultation: Met with the Childress Vineyards team to understand their needs and the specific requirements of the Barrel Room.
2. Site Survey: Conducted a detailed survey of the Barrel Room to plan the optimal placement of visual and audio components.
3. Installation:
   • Mounted the 226” motorized screen at the front of the room.
   • Installed the 10k lumen projector with a long throw lens on the opposite wall.
   • Positioned 25 ceiling speakers throughout the room for even audio coverage.
   • Installed HDMI decora plate transmitter and HDMI input at the equipment rack.
   • Set up the wireless presentation appliance for flexible video input.
   • Integrated the 10” touch panel and control system for intuitive operation.
4. Testing and Calibration: Performed thorough testing and calibration of all components to ensure optimal performance.
5. Training: Provided training to Childress Vineyards staff on the use of the new presentation system, including the touch panel and control system.

Results

The installation of the new presentation system in the Barrel Room at Childress Vineyards was completed successfully, meeting all client objectives. The system provides high-quality visual displays, clear and even audio reinforcement, flexible video and audio input options, and an easy-to-use control interface. The client reported increased satisfaction with the room’s functionality and the enhanced experience for event attendees.

Conclusion

The Childress Vineyards Barrel Room presentation system project showcases our expertise in delivering high-quality audio-visual solutions tailored to client needs. This successful installation has not only improved the functionality of the space but also enhanced the overall event experience for attendees.

Overview

The Factory at Congdon Yards, renowned for their innovative approach to business and community collaboration, have undertaken a significant upgrade to their audio and video infrastructure. This case study details the comprehensive AV solutions installed in various spaces within these facilities, including small meeting rooms, large conference rooms, an auditorium, and digital signage systems.

Small Meeting Rooms

The small meeting rooms were equipped with advanced AV systems to facilitate seamless presentations and conferencing. Each room features a 75” LG display and a Biamp video bar, which includes an integrated camera, microphones, and speakers. Users have multiple options for connecting their devices: a 25-foot HDMI user cable for wired presentations from a laptop, an HDMI connection to a house PC located in the credenza beneath the display, and a Barco ClickShare connection for wireless video presentations.

For conferencing needs, platforms such as Zoom, Teams, and GoToMeeting can be accessed via the house PC, utilizing the video bar’s integrated components. Additionally, the rooms support BYOD (bring your own device) conferencing, with an active USB connection allowing users to link the video bar to their laptops. Control of the system is straightforward, managed through the display remote.

Large Conference Rooms

The large conference rooms received an upgraded system modeled after the Millis Family Boardroom in the Factory building. Central to this system is an 86” display, complemented by two ceiling beam tracking microphones and six pendant speakers to ensure clear audio capture and distribution. A motorized pan/tilt/zoom camera provides high-quality video for conferencing.

A custom touch panel control system and a dedicated conferencing computer enhance the user experience, offering easy management of all AV components. Notably, these rooms include wireless presentation capabilities and improved BYOD conferencing from customer laptops, making them highly versatile for various meeting and presentation needs.

Auditorium System

The auditorium on the third floor was outfitted with a state-of-the-art presentation and conferencing system. This includes two 133” diagonal motorized projection screens, each illuminated by a 6500-lumen laser projector. A motorized pan/tilt/zoom camera is installed to track the presenter, ensuring high-quality video for all attendees.

The system is anchored by a conferencing PC housed in a 30” wide podium, which also features a presentation switcher with inputs from both the conferencing PC and a customer laptop. Users can engage in BYOD conferencing via a USB connection at the podium. The audio setup includes ceiling-hung pendant speakers and multiple wireless microphones (three handheld for presentations and one lavalier for conferencing applications). A touch panel at the podium provides comprehensive control over screens, projectors, camera, audio levels, and video switching.

Digital Signage System

The digital signage system consists of four 75” displays, each equipped with a BrightSign media player mounted behind it. These media players are connected to the owner-furnished network, allowing for centralized content management from a PC or laptop designated as the content manager computer on the 4th floor. The BrightAuthor software provides an intuitive platform for creating and scheduling content, ensuring the digital signage is both dynamic and easy to update.

Conclusion

The Factory at Congdon Yards now feature a robust and versatile AV infrastructure tailored to meet the needs of modern business environments. From the small meeting rooms equipped with flexible presentation and conferencing options to the large conference rooms with advanced audio and video capabilities, and the state-of-the-art auditorium system, every space is designed to enhance functionality and user experience. The digital signage system further augments these capabilities, providing clear and engaging visual communication. This comprehensive AV solution underscores The Factory at Congdon Yards’ commitment to innovation and excellence in business collaboration.

Project Overview

Ralph Lauren, a global leader in fashion, sought to upgrade their conference room technology to enhance communication and collaboration. The project involved repurposing existing displays, integrating new display technology, and implementing advanced audio-visual solutions to create state-of-the-art conferencing spaces.

Objectives

1. Upgrade Display Systems:
   • Repurpose existing Sharp PNLE901 90” displays.
   • Introduce new Newline NT86 86” displays.
2. Improve Audio-Visual Integration:
   • Incorporate Zoom video conferencing capabilities.
   • Install high-quality PTZ cameras for optimal video capture.
   • Implement advanced microphone and speaker systems to ensure clear audio.
3. Simplify Control Systems:
   • Utilize DTEN MATE for system control.
   • Ensure seamless user experience with easy power on/off functionality and system control.

Solutions Implemented

1. Display Upgrades:
   • Room A: Repurposed two existing Sharp PNLE901 90” displays, mounted using Chief PNRUB articulating swing arm mounts for flexibility and optimal viewing angles.
   • Room D: Added a third Sharp 90” display from Room A, alongside the existing 90” display, mounted with Chief PNRUB articulating mounts.
   • Room 66 Purple: Installed two Newline NT86 86” displays with Chief PNRUB mounts, removing an existing whiteboard and ensuring wall finishing as needed.
2. Zoom Video Conferencing Integration:
   • ZOOM Computer: Ralph Lauren provided a small form factor PC equipped with the required Zoom software, mounted behind one of the displays or in a small rack.
   • ZOOM Controller: Implemented a DTEN MATE with DOCK for system control, ensuring it can power the displays on/off or using remotes if necessary.
   • Camera: Chose the AVER TR333V2 30X 4K PTZ camera for its reliability and auto-tracking features, wall-mounted between displays to output USB directly to the Zoom PC.
3. Audio Solutions:
   • Microphone System: Installed Biamp TesiraForte DSP combined with Biamp Parle low profile “beam tracking” ceiling microphones. Three microphones were placed in Rooms A and D, and four in Room 66 to accommodate its extra depth.
   • Speaker System: For Rooms A and D, existing ceiling-based speakers and amplifiers were retained. In Room 66, new point source speakers and a separate amplifier were added to enhance audio clarity during video calls.
4. Rack System:
   • Recommended a small 12RU rack (Exact Furniture RE112) for Rooms A, D, and 66 to house the audio DSP system, Zoom PC, and amplifier. This setup simplified USB-based cabling requirements and provided an aesthetically pleasing solution.

Results

The upgraded AV systems provided Ralph Lauren with enhanced video conferencing capabilities, ensuring clear audio and video for all participants. The use of advanced technologies like the DTEN MATE controller and AVER PTZ cameras facilitated a seamless and professional conferencing experience. The project successfully met Ralph Lauren’s objectives, transforming their conference rooms into modern, efficient communication hubs.

For more information on how CIAv can upgrade your AV systems, please get in touch.

Project Overview

GAA Classic Car Auction, renowned for its extensive collection of classic automobiles, sought to enhance their event experience by upgrading their camera and audio systems. The goal was to provide high-quality video coverage and impeccable audio clarity to capture the excitement and grandeur of their auctions. Our company was entrusted with the task of implementing these upgrades using cutting-edge technology.

Camera System Upgrade

Equipment and Features

The camera system upgrade included the installation of six Sony BRC-X1000 4K PTZ cameras. These cameras were selected for their ability to capture ultra-high-definition 4K video even in low-light settings. Key features of the Sony BRC-X1000 include:

• 1″ Type Exmor CMOS Image Sensor: Ensures excellent image quality with a 12x Zeiss optical zoom.
• PTZ Capabilities: Smooth pan, tilt, and zoom functions, enhanced by PTZ Trace Memory and PTZ Motion Sync for seamless transitions and precise tracking.
• Low-Light Performance: The back-illuminated CMOS sensor and large aperture lens facilitate high-quality video capture in various lighting conditions.

To control the cameras, we provided a Sony RM-IP500 PTZ camera remote controller. This compact controller supports up to 100 cameras via IP and offers intuitive joystick control along with dedicated knobs and buttons for frequently used functions.

The system also included:

• Blackmagic Video Hub: A BMD-VHUBSMART6G2020 20×20 Smart Video Hub for routing video signals.
• ATEM 2M/E Constellation Switcher: Ensures professional-grade video switching and live production capabilities.

Installation Components

• 6 Sony BRC-X1000 4K PTZ Cameras
• 6 Sony BRC-WMALLK Wall Mounts
• 1 Sony RM-IP500 PTZ Camera Remote Controller
• 1 Blackmagic BMD-VHUBSMART6G2020 20×20 Smart Video Hub
• 1 Blackmagic BMD-ATEM 2M/E Constellation HD Switcher
• Necessary cabling and connectors including Belden 1694A RG6 Cable, Kings BNC Connectors, Paladin Crimper, and Cable Stripper

Audio System Upgrade

Equipment and Features

The audio system upgrade was designed to deliver high-fidelity sound with minimal latency. Key components included:

• Allen & Heath SQ-5 Digital Mixing Consoles: Two 48-channel digital mixers, one as the main unit and one as a backup. These mixers feature high-resolution audio fidelity, ultra-low latency, 8 stereo FX engines, and the acclaimed RackExtra library.
• JBL VRX Powered Line Array Speakers: A total of 20 speakers strategically installed to provide comprehensive audio coverage. These included:
  • 9 JBL VRX-932LAP MAIN-Powered Line Array Speakers
  • 6 JBL VRX-932LAP DELAY-Powered Line Array Speakers
  • 2 JBL VRX-932LAP SKYBOX-Powered Line Array Speakers
  • 3 JBL VRX-932LAP UNDER STAGE-Powered Line Array Speakers
  • 8 JBL VRX-AF-II Flying Frames

Additionally, we supplied:

• QSC Powered Monitors: Two QSC K8.2 powered monitors for on-stage monitoring.
• Shure Beta 58A Microphones: Six industry-standard microphones for capturing clear, high-quality sound.
• Rapco Microphone Snakes and XLR Cables: Various lengths to facilitate flexible and reliable connections.
• Behringer Microphone Mixers: Two Behringer MX882 V2 Rackmount Mixers for versatile audio mixing and routing.
• Ace Backstage Custom Patch Panel: To ensure all connections were neat and easily accessible.

Conclusion

The comprehensive upgrades to the camera and audio systems at GAA Classic Car Auction have significantly enhanced their event production capabilities. The high-resolution video and crystal-clear audio ensure that every moment of the auction is captured with exceptional quality, providing attendees and online viewers with an unparalleled experience.

This project exemplifies our commitment to leveraging advanced technology to meet our clients’ needs, ensuring they remain at the forefront of their industry.

In the world of furniture exhibitions and trade shows, creating an immersive and captivating experience for visitors is paramount. While visual elements often take center stage, the audio environment plays a crucial role in enhancing ambiance, engaging attendees, and bringing the showroom to life. This article explores a recent project where an advanced distributed audio system, featuring the Alfatron ALF-DSP44-U, JBL Control series professional speakers, and an Ashly power amplifier, was successfully implemented to create an extraordinary showcase at the prestigious High Point Market.

Unleashing the Potential of Alfatron ALF-DSP44-U

The Alfatron ALF-DSP44-U served as the centerpiece of the distributed audio system deployed in the furniture showroom. This powerful 4 in / 4 out Audio Digital Signal Processor (DSP) showcased its state-of-the-art audio processing capabilities, guaranteeing unparalleled sound quality and precise control over the audio environment. With 4 analogue inputs and 4 analogue outputs, it seamlessly integrated with various audio sources, providing flexibility for customization.

Versatile Connectivity

The ALF-DSP44-U offered a range of connectivity options tailored to the unique requirements of the High Point Market showroom. It supported USB audio, allowing easy playback of high-quality digital audio files. Additionally, with RS-232, RS-485, and IP control, it seamlessly integrated into the existing control systems, providing convenient management and operation.

JBL Control Series Professional Speakers

The audio solution incorporated the renowned JBL Control series professional speakers, perfectly complementing the advanced capabilities of the ALF-DSP44-U. Known for exceptional audio quality and reliability, JBL speakers were the ideal choice for impressing visitors with stunning sound reproduction. With excellent frequency response, wide dispersion, and crystal-clear audio, these speakers ensured that every detail of the audio content was conveyed flawlessly.

Ashly Power Amplifier

An Ashly power amplifier was seamlessly integrated into the audio system to drive the JBL Control series speakers and ensure optimal performance. Ashly’s long-standing reputation for delivering reliable, high-quality amplifiers that excel in demanding audio environments made it the perfect choice. The power amplifier provided sufficient power output to drive the speakers, bringing the audio to life and delivering rich, full-bodied sound throughout the showroom.

Creating an Immersive and Engaging Environment

The distributed audio system deployed at the High Point Market furniture showroom transformed the space into an immersive and engaging environment. The Alfatron ALF-DSP44-U, JBL Control series speakers, and Ashly power amplifier worked in perfect harmony to provide visitors with a captivating audio experience. The precise control offered by the ALF-DSP44-U allowed for customized audio zoning, enabling different soundscapes in various areas of the showroom. From ambient background music to dynamic product presentations, the audio system created a seamless and memorable atmosphere that resonated with visitors.

The immersive audio, combined with the stunning visual displays, transported visitors into a world of beauty and inspiration. The synchronized audio and visuals created a multisensory experience, enhancing the overall impact and leaving a lasting impression on everyone who attended the exhibition.

Conclusion: Elevating the Showroom Experience

In the world of furniture exhibitions, every detail counts. The successful implementation of the distributed audio system, featuring the Alfatron ALF-DSP44-U, JBL Control series professional speakers, and Ashly power amplifier, provided exceptional sound quality, versatility, and precise control. By seamlessly integrating cutting-edge technology and expert audio engineering, the showroom experience was taken to new heights. Captivating attendees and leaving a lasting impression, this audio system ensured that every visitor had a truly immersive and unforgettable experience.

We are excited to announce our recent collaboration with LG and Advanced Mounting and Design, Inc. to create two stunning video walls for Karen McNeil, CEO of the Home Furnishing Hall of Fame. Our President, Dan Wood, led the project alongside LG Project Engineers, Lorenzo Baez Alfredo Carmona, making it the first LWBC series installation in North America. Our skilled install team comprised Eric McCormick, Hunter Smith, Aubrey Williams, and Michael Melton. In this update, we will showcase the key features and benefits of the LSBB 1.5 12×12 array and the LWBC 2.9 15×4 array video walls, and share some insights about our client, the American Home Furnishings Hall of Fame Foundation, Inc.

LSBB 1.5 12×12 Array

The LSBB 1.5 video wall boasts numerous benefits, making it an ideal choice for businesses looking to enhance their visual communication. Some of the key features include:

• Signal Detection Status Indicator: Status indicators and a check button are conveniently located in the main frame of the cabinet structure, accessible from both the front and back of the unit.
• Easy Alignment in Z-direction: A uniform tool enables X/Y/Z 6-axis adjustment between panels, allowing for easy Z-direction adjustments and a distortion-free image.
• Front Serviceability: Front access minimizes the need for rear access, offering more convenient maintenance.
• Easy-handling Lightweight Cabinet: The lightweight design of the LSBB015-GD simplifies installation and reduces the risk of damage. The full set of LED screens remains lightweight, easing strain on the installation structure.
• Signal / Power Redundancy: The product offers both Signal Redundancy and Power Redundancy as options. An additional controller and power unit prevent screen blackout errors, and two power units in a single LED cabinet ensure uninterrupted power supply even if one fails.

LWBC 2.9 15×4 Array

The LWBC 2.9 video wall is another exceptional product, offering a range of benefits to elevate your display. Key features include:

• High Visibility Under the Sunlight: With a brightness of 4000 nits, the LWBC delivers clear content and attracts public attention, enhancing your window display.
• 90° Corner Design Available: The LWBC offers a separately purchasable 90° corner option, enabling the LED window display to fit seamlessly into corners and deliver flawless content.
• Front or Rear Installation & Maintenance: The design allows easy access to the front or rear cabinet for maintenance.
• Quick Lock & Flip Design: The LWBC is easy to install, thanks to its quick lock system, which also ensures outstanding alignment. The flip design, which doesn’t require screws or a screwdriver, simplifies the repair and/or replacement of the integrated power system and reception card.

About the Client: American Home Furnishings Hall of Fame Foundation, Inc.

The American Home Furnishings Hall of Fame Foundation, Inc. is an industry-wide organization founded to preserve the history of the U.S. home furnishings industry. The Foundation celebrates exceptional individuals who have made extraordinary contributions to the industry, inspiring new classes of innovation and leadership. Additionally, it engages the community with the world of home furnishings, fostering a deeper connection to the industry.

We are honored to have partnered with LG and Advanced Mounting and Design, Inc. for this prestigious project, and we look forward to future collaborations, helping businesses showcase their content with state-of-the-art video wall installations.

1. Secure Connectivity with Wireless and Ethernet Backup

In today’s business world, wireless internet connectivity is a must-have. However, sometimes Wi-Fi signals can be unreliable or unable to handle large amounts of video data. To ensure seamless connectivity and avoid disruptions, it’s essential to have a backup plan in place. A conference room AV solution that combines both Wi-Fi and Ethernet capabilities offers a secure, hardwired connection when needed.

2. High-Quality Audio for Clear Communication

Poor audio quality can cause confusion and mistakes during conference calls. To ensure clear communication, avoid relying on laptops for your video conferencing system. Laptops often have low-quality microphones that can result in muffled, crackling, or distorted speech. Instead, opt for a system with a tested, high-quality microphone and speaker system, especially for meetings with multiple participants.

3. Immersive Video Experience with Full-View Capabilities

For remote employees participating in a meeting, it’s essential to provide an immersive video experience. A 360-degree conference camera allows a full view of the meeting room and even smart cameras that highlight the person speaking. This creates a more organic discussion and eliminates the barriers typically felt in teleconferencing.

4. Portability for Convenience

Having a system that is easy to move from one location to another can be a great advantage. Instead of purchasing technology for every conference room, consider a solution that can be moved as needed. This allows for flexibility, including the ability to take the system to other businesses, board meetings, or any other location for a meeting without the hassle of lugging around multiple components.

5. Seamless Integration with Existing Software

Many offices already have standard software for video conferencing, such as Zoom, GoToMeeting, Skype, or Google Hangouts. A solution that seamlessly integrates into your current workflow, such as automatically coordinating with employees’ calendar apps, can minimize the need for additional training and increase efficiency.

6. Regular Updates for Optimal Performance

As software for video conferencing is frequently updated and patched, it’s essential to have a solution that is cloud-connected and fully supported by its developer. This ensures that your system is always up-to-date and any bugs are promptly fixed for optimal performance.